Do you ever feel people are misaligned between teams and divisions? Do you feel your view of what to focus on differs from others in your business? Do you believe there is waste and rework because there’s a lack of alignment in thinking and actions? It doesn’t matter what size your team is – it’s imperative everyone is on the same page, all in the same boat and all sailing in the same direction.
In our last strategic planning article, we shared with you the importance of keeping a strategic window open to the world around you. Analysing and reviewing internal and external forces that can impact your business’s viability is critical to future success. Our engagePlanning approach is designed to get the best out of business planning models and practices and then adapt it for your world. We want to make strategic and business planning easy for you and your organisation.
In this Blog we will explore the development of the one-Page Plan and team and personal plans as shown in our engagePlanning process.
engagePlanning enables businesses to stop, reflect, analyse and plan their future.
Here’s a refresher on our engagePlanning process.
The one-Page Plan is a very clear road map and helps you to communicate your annual goals,strategies and targets. One-Page Plans is literally getting everyone to focus on the key priorities of the business. The one-Page Plan is derived from the Japanese Hoshin Planning methodology. Hoshin planning supports alignment from the most strategic part of an organisation all the way to the most operational level down to individual performance plans.
Here are some important issues and activities to be completed when preparing the one-Page Plan:
The diagram below shows how a typical one-Page plan can be constructed.
The first column lists the objectives to focus on. You’ll notice that they cover the main areas of business – customers, employees, organisational and finance. Organisational excellence includes not only internal processes, but also products and services. You don’t need to stick to these – you can add more at the end and rename them to suit your organisational language.
The second column is where you list your strategies. In essence, you need to ask the follow questions:
It’s important to think ahead when listing your strategies – you need to come up with measures and outcomes for each strategy you list in the proceeding sections. For example, there’s no point stating that you will implement an employee development program if you don’t have the corresponding measures or outcomes to track progress towards achieving this goal.
This brings us to the third column, measures or key performance indicators. As mentioned above, this section is where you clearly state the measures relating to each strategy you listed. Here’s an example:
Under customer success, you have two strategies – get customers on-boarded, i.e. get them up and running using your product or service in the shortest possible time and with ease. So you decide to have two measures – a) customer on-boarding and b) time that customers spend on the on-boarding process.
As you can see, these measures are clear and easy to track. Furthermore, they are meaningful to both your business and the customer. Don’t worry about internal operational measures at this point particularly if they don’t impact on your customers – these should be included in the ‘organisational excellence’ section.
Keep measures/KPIs clear, easy and meaningful.
The fourth column is where you write down the actual outcome or targets. Building on from the previous example, here are two targets:
a) 95% of customers are on-boarded within 2 weeks
b) customers spend up to 4 hours over the 2-week period on-boarding process.
Finally, it’s important to state who will the sponsor the strategy. This is an important role as the sponsor is the person who will support and be responsible for ensuring that the strategy is adequately resourced and implemented, measures are taken and targets achieved.
Here are some suggestions for completing your one-Page plan:
Once the organisation has completed its high-level one-Page plan, each person in the company needs to complete their own personal plan in alignment with it. After all, people are employed in organisations to contribute to its overall success.
So how does an individual complete the plan?
The process is similar to what has been described above.
To begin with, each person’s one-Page plan will have the same Vision, Mission and Values as stated at the organisational level. Customisation is required for strategies, measures and outcomes. Job/position descriptions are a good place to start in determining measures and outcomes. After all, position descriptions should include KPI’s. However, the strategies to achieve KPI’s and outcomes at the individual level are normally formulated after the person is hired. In terms of determining the sponsor for an individual, this could be their direct manager or an internal mentor.
That concludes our article series on planning. We hope that you have picked up some helpful tips and methods.
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